Step-By-Step Guide

I want to put on a show. What do I need to do?

  1. Decide what kind of show you would like to put up and think of a few possibilities for dates.
  2. Fill out the Reserve the Zoo Form by the last weekend of the previous semester. (The last weekend of Fall Semester for both Jterm and Spring Semester).

I got approval and a date for my show from the Zoo. What do I do now?

  1. Read through ALL guidelines under Using the Zoo. This page includes rules for using the Zoo as well as helpful hints to guide you through your production.
  2. Fill out the Budget Request Form if you asked for a budget from the Zoo.
  3. Arrange auditions if you need to cast more actors in your show.
  4. Make sure that you have all of the technicians you require for your show which can include Lights, Sound, Set, Costumes, Stage Manager, Technical Director.
  5. Download the Mock Production Calendar. Fill in the dates of your show and look at all the deadlines you need to keep.
  6. Come to the Start of Semester Cleanup to help set up the Zoo.

Great. My budget was approved by the treasurer and I have all the cast and crew that I need. I have been assigned a Zoo Liaison What now?

  1. Start rehearsing! There are lots of spaces on campus available to rehearse in. Think of dorm lounges, Sunderland Basement, Proctor Basement, the CFA, Proctor Basement, etc. Some of these spaces need to be signed out. Check out go/25live to reserve spaces.
  2. Start acquiring the rights for your show if you need it and purchasing what materials you need. Keep all of your receipts and record all of your expenses on the Expense Tracking Form.
  3. Ask your Zoo Liaison if you have any questions about how to use the Zoo or what you can or cannot do.
  4. Read the Guidelines about Using Props and Costumes and contact Marcia and Jim about borrowing items from the Theatre Dept.
  5. Contact Debby Anderson about Selling Tickets for your show.

I have been rehearsing and now it is the week before Tech week. What should I be doing?

  1. Make sure that you have a crowd manager, who is not onstage, for every one of your performances.
  2. Go to SAO and sign out a key to the Hepburn Zoo. SAO is not open on the weekends, so plan accordingly.
  3. Help the show moving out on Saturday night strike. Check the Load In/Load Out Procedures to see more details on what this entails.
  4. Send your Zoo liaison your rehearsal schedule for the coming week, so they can come and check in on you and make sure everything is running smoothly and you are following Zoo rules.
  5. Put on a great show!

My show is over, do I have to do anything else?

  1. Strike your show on Saturday night and help the next group loading in.
  2. Truck all your set, prop, and costume pieces out on Monday morning.
  3. Set up a meeting with the Zoo Treasurer to go over your budget. Bring your Expense Tracking Form and all receipts to this meeting.
  4. Send a few pictures of your show to the Zookeeper to add to the Show Archive!
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